How to Make Your Wedding Day Itinerary

You’ve been working hard to pull together all the perfect details to make your wedding day exactly how you’ve dreamt it to be. Venue is decided on, you have your eyes on a DJ, and you know exactly what your flowers will look like. 

Now the question is, what is the plan of events for that day? 

You’ll need to know how late to have the venue, when to tell the DJ to start, when those flowers will arrive, and especially where the groomsmen need to be at (Lord knows they need to be told what to do - God bless them). 

As one of the only vendors (besides a wedding planner or videographer) that will be by your side all day, it’s important to plan out the timing of events so that everything is captured. 

I’ve put together some sample itineraries for you to reference when planning your big day. Whether or not you want a first look with your fiancé, make sure you give your day space for moments of love and to let this day sink in! Your photographer will love you for it and you’ll be able to enjoy!

How to Use This Guide 

These sample itineraries have been used broadly in weddings that I have photographed. However, because every wedding is unique and special, do not feel that there are no other options. I’ve set this guide up to cover the basics of what a photographer captures throughout an typical wedding day. I currently offer 6-hour, 8-hour, and 10-hour wedding packages, which is where these timelines originate from. 


1 - Choose a time-frame 


I would highly recommend defaulting to 8 hours of photographic coverage as this gives you the most space to photograph every detail, moment together, and plan throughout the day. This is also an ideal time frame for those who have their ceremony and reception at different locations. It grants time for you, your bridal party, and your guests to travel from place to place while still getting everything photographed. 


2 - First Look? 


There are many reasons why it’s beneficial to do a first look with your fiancé before the ceremony happens - I actually wrote a piece outweighing the pros and cons! Whatever you decide is important for your day (first look or not), choose a timeline that properly reflects that choice. 


3 - Wedding Day Details 


Like I’ve said, and you well know, you have worked so hard to pull all these details into one big wedding day. While every single detail is important, make a list of your top 5 important things you want captured the day of your wedding. Is it a first look with your father? Are the toasts going to be extra special? Have you choreographed a special dance for the reception? When you make priorities, your photographer will know where to make time for those things. 


4 - Pay Attention to Timing 


From getting in your dress to family formals, every shot takes time. You will see that I have notated some reasonable timing for each important photographic moment. If you feel you need to adjust a timeline, think about how much time things will take. Add or subtract moments that aren’t as important to photograph. I have purposefully given each step enough time for everyone to not feel rushed and to ensure that everyone is where they need to be on time. 


5 - Work with Your Photographer 


As a super organized person (and avid planner of all things), I love working to make sure everything fits into your timeline. Once you book your wedding, we’ll make time to sit and chat about your wedding day and finalize the itinerary at least 2 weeks before the big day!